HOWTO: Internal Training
Before the course
- Identify all the potential trainers
- Define the general structure/content of the course
- List system requirements for the course
- List prerequisites/assumed prior knowledge for the course
- Check the availability of the trainers and preferred venue(s)
- Create a calendar entry and book the venue for the decided dates
- Invite instructors to the calendar event so they receive reminders and updates
- Invite EMBL Heidelberg - Career development for scientists calendar so that course shows up on career development intranet pages
- Set-up a course registration page on the Bio-IT Portal
- Advertise course to Bio-IT Announce mailing list
- Advertise course via EMBL-HD Unit Secretaries
- Create a waiting list if the course is oversubscribed
- Organize meetings with the trainers to finalize the course materials
- Set up a git repository to compile and share the course materials
- Create a post-workshop survey with Bio-IT SurveyMonkey account
- Create a certificate template for the participants
- Order catering through the relevant intranet pages
- Send an announcement email
- Send request for technical setup
- Collect keys and check the systems a day before
- Gather all the teaching materials (sticky notes, boards, pens, pointers, projector etc.)
- Send a reminder emails to the participants
- Offer spaces as they become free to participants from the waiting list
After the course
- Send a ‘thank you email’ with the link to the survey to the participants and the trainers
- Send a digital version of the certificates on request
- Gather any important feedback for the course
- Add attendance and key feedback details to our course tracking data (internal access only)
- organise a debriefing session for the instructors, where feedback and planned changes can be discussed
- create Issues, relating to changes required, on GitLab repository for course material (or a list if no such repository exists)
- follow up on listed issues/tasks as soon as possible after the course
See also
- Organising an external course? See the additional items in the External Courses checklist
- Providing a live stream connection to your course? See the additional items in the Teaching via Live Stream checklist